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Copy Editor / Administrative Assistant

Whitby, Ontario

Copy Editor / Administrative Assistant

Advancing People, Environment and Business! Does that statement resonate with you? Do you enjoy working with an engaged team towards a common goal? Do you regularly question the norm and come up with creative solutions to problems? Do you want to work for a Top Employer in Canada? If you’ve answered yes to any of these questions, we might have the perfect role for you!
 
We’re hiring a Copy Editor/Administrative Assistant to join our Whitby Office, on a full-time basis, 37.5 hours per
hours.


Reporting to the Office Lead, the Copy Editor/Administrative Assistant in this role is responsible for supporting the team with their daily administrative needs. The Administrative Support team cross-trains and is expected to provide assistance in all areas of administration. The team provides a seamless workflow between our offices in Vancouver, Whitby, Victoria and Langley, to ensure internal customers receive the highest level of care.
 

Responsibilities:

Copy Editor (75%):
  • Provides support to word processing:
    • Proofreading for text, format, consistency and correctness including reference to attachments, figures, tables, appendices and acronyms;
    • Editing for spelling, grammar and language;
    • Assisting with compilation of reports.
Administrative Assistance (15%):
  • Copies and collates reports and proposals;
  • Scans and electronically files documents;
  • Database management include file administration;
  • Organizes meetings and arranges for catering service when requested;
  • Provides clerical support for product documentation: filing, number tabs for file folders, archive, and retrieval of offsite storage;
  • Maintains office and reproduction equipment supplies.
  • Copies and collates reports and proposals;
  • Scans and electronically files documents;
  • Maintains and updates filing systems;
  • Open job requests into internal database;
  • Provides executive support as required.
Reception (10%):
  • Office hours 9:00 am – 3:00 pm, Monday to Friday (Covid office hours);
  • Answers and directs incoming phone calls;
  • Greets and re-directs clients and couriers;
  • Prepares packages for couriers;
  • Checks and forwards company voicemail messages and e-mails;
  • Prepares, receives, and distributes mail;
  • Collects and distributes incoming mail and faxes;
  • Stamps all outgoing mail and deposits in nearest mailbox at the end of each day;
  • Reception Back-up;
  • Maintains office communal spaces;
  • Maintains back office equipment;
  • Provides clerical and general office maintenance where needed.


Job Requirements:

  • High School diploma with courses in administration is an asset.
  • At least two years of experience in a similar capacity.
  • Computer skills: Advanced Microsoft Word skills, Intermediate to advanced proficiency with Excel and Outlook, and Acrobat are an asset.
  • Excellent written and verbal communication skills.
  • Proofreading skills are an asset.
  • Excellent customer service orientation
  • Good organization and attention to details.
  • A quick learner, with the ability to multi-task and work with tight and changing deadlines and priorities; and
  • Interest and experience in H&S Committee participation is an asset.

PGL is committed to advance our people and company by creating a sense of belonging for every employee and by being equitable, diverse, and inclusive. We recognize that our community will be strengthened by the inclusion of a wide range of views and perspectives, informed by different backgrounds and life experiences. We want every employee to feel they have equal opportunities for growth at PGL and strive to include, embrace, promote, and celebrate differences of race, religion, age, gender, sexual orientation, physical, and mental abilities. PGL welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
If you are looking to join a great team that values creativity, collaboration, and employee engagement please apply online (http://www.pggroup.com/join_team.htm). This job posting will be open until Sunday, Oct 24th, 2021. PGL will start contacting successful applicants and arranging interviews via email, prior to the closing of this posting.
 

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