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Administrative Assistant

Vancouver, British Columbia

Advancing People, Environment, and Business! Does that statement resonate with you? Do you enjoy working with an engaged team towards a common goal? Do you believe that you are in complete control of your own destiny and always strive for greatness? Do you regularly question the norm and come up with creative solutions to problems? Do you want to work for a Top Employer in Canada? If you’ve answered yes to any of these questions, we might have the perfect role for you!

 
We’re hiring an Administrative Assistant to join our Vancouver Office, on a part-time basis (36 hours per week); flexibility on days of work (excluding Fridays) and time of work. Ideally, you would have the option to increase hours to 40 over summer/busy periods.
 
Reporting to the Office Lead, the Administrative Assistant in this role is responsible for supporting the team with their daily administrative needs. The Administrative Support team cross-trains and is expected to assist in all areas of administration. The team provides a seamless workflow between our offices in Vancouver, Whitby, Victoria, and Langley to ensure internal customers receive the highest level of care.


Responsibilities

Administrative Assistant (25%):
  • Copying and collating reports and proposals
  • Scanning and electronically filing documents
  • Managing our internal database, including file administration
  • Providing Phase I support as required, including: opening files; ordering documents and aerial photos; entering data into the system; and filing information upon completion
  • Organizing meetings and arranging for catering services when requested
  • Providing clerical support for product documentation: filing, archiving, and requesting retrieval of offsite storage
  • Providing executive support as required
Copy Editor (50%):
  • Supporting the word processing team with daily requests:
    • Editing, formatting, and proofreading documents for consistency and correctness, including references to attachments, figures, tables, appendices, and acronyms
    • Copy editing for spelling, grammar, and language, and adherence to PGL’s style guide
    • Directing other support staff assisting with peak workloads
 Reception (25%):
  • Office hours are 9:00am – 3:00pm, Monday to Friday (Covid office hours)
  • Answering and directing incoming phone calls
  • Greeting and re-directing clients and couriers
  • Preparing packages for couriers
  • Checking and forwarding company voicemail messages and e-mails
  • Preparing, receiving, and distributing mail
  • Collecting and distributing incoming mail and faxes
  • Stamping all outgoing mail and deposits in nearest mailbox at the end of each day
  • Maintaining office and reproduction equipment supplies.
  • Copies and collates reports and proposals;
  • Scans and electronically files documents;
  • Maintains and updates filing systems;
  • Open job requests into internal database;
  • Maintaining office communal spaces;
  • Maintaining back office equipment;
  • Preparing boardroom for meetings and events
  • Providing clerical and general office maintenance where needed.

Job Requirements

  • High School diploma with courses in administration is an asset
  • At least two years of experience in a similar capacity
  • Excellent attention to detail
  • Computer skills: Advanced Microsoft Word skills, intermediate to advanced proficiency with Excel and Outlook, and Adobe Acrobat are an asset
  • A quick learner, with the ability to multi-task and work with tight and changing deadlines and priorities
  • Copy editing skills are an asset
  • Interest and experience in Health & Safety Committee participation is an asset
  • Excellent written and verbal communication skills
  • Excellent customer service mindset
If you are looking to join a great team that values creativity, collaboration, and employee engagement please apply online (http://www.pggroup.com/join_team.htm). We will be accepting applications until Sunday, February 7th.
 
PGL welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
 
About PGL Environmental Consultants
We are a full-service environmental consulting firm with offices in BC and Ontario. Since 1991, PGL Environmental Consultants has provided environmental services such as contaminated site assessments, remediation, environmental impact studies, environmental monitoring, sustainability assessments and air quality studies. PGL is an employee-owned company with approximately 80 employees including geologists, agrologists, biologists, environmental scientists, and engineers, plus a dynamic and customer-oriented support team. Click here for more information (www.pggroup.com)

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